OHM Advisors
  • 27-Nov-2017 to 31-Jan-2018 (EST)
  • Administrative
  • Akron, OH, USA
  • Full Time

Come work for OHM Advisors, the community advancement firm.

With the singular mission of Advancing Communities, we create great places. And we do it by being uncompromisingly people-centric and delivering innovation day in and day out.

As more than 400 professionals delivering award-winning work across the architecture, engineering and planning spheres, we believe that collaboration breeds higher-grade solutions and that something incredible grows from a team of experts with individual specialties.

OHM Advisors is looking for a qualified Business Administrative Assistant. We are currently located in the Cleveland and Brecksville (office will be relocating to the Akron area in early 2018) area. We are a community focused architecture, engineering and planning firm, looking for a highly organized and energetic individual to join our administrative team.

What You'll Contribute to OHM Advisors

The Business Administrative Assistant performs a full range of business support duties for the Office Manager. This individual must demonstrate the highest level of professionalism, time management, and work ethic. This individual needs to be eager to learn new skills, easily adapts to changing environments and is experienced in working with all levels of management.

Your Responsibilities

  • Prepare and follow up on proposals for multiple managers.
  • Enter projects into accounting system.
  • Create and monitor subcontract agreements.
  • Work with local offices and corporate office to process monthly client invoices.
  • Close-out projects in timely manner.
  • Process subcontract invoices all check requests and create purchase orders.
  • Monitor and reconcile monthly credit card transactions.
  • Assist Office Manager with the collection of accounts receivable as needed.
  • Monitor community plan review accounts for multiple communities. Follow up with letters as needed.
  • Work with Office Manager to create and maintain weekly, bi-weekly, & monthly project reporting for multiple managers.
  • Assist Office Manager with developing policies and procedures for multiple offices.
  • Work with construction administrator on community construction related projects to create funding worksheets, and funding reimbursement requests as needed.
  • Assists Director / Office Manager with new hire requisitions.
  • Other duties as requested.

What You'll Need to Succeed

  • Minimum of 5-10 years of business office experience.
  • Microsoft Office Excel and Word a must.

OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

OHM Advisors
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